Audit of the Office of Justice Programs Victim Assistance Funds Subawarded by the Puerto Rico Department of Justice to Hogar Sustituto y Educativo Rosanna, Corp. Bayamón, Puerto Rico

Ensure that Hogar Rosanna develops and implements written policies and procedures for quarterly performance reporting, and that at least one employee is provided with access to PMT, and training is provided to the employee.

Ensure that Hogar Rosanna obtains independent access to the organization's accounting records and that at least one Hogar Rosanna official receives training in, at a minimum, basic navigation within the system.

Ensure that Hogar Rosanna enhances its internal controls over grant disbursements by implementing and documenting a control to help ensure payments are appropriate, allowable, and accurate.

Ensure that Hogar Rosanna establishes accounting codes and written policies and procedures to ensure its accounting system accurately reflects costs supported by and charged to VOCA awards.

Ensure that Hogar Rosanna identifies solutions or mitigating controls to address the organization's challenges with segregation of duties, including controls over the custody of checks.

Ensure that Hogar Rosanna develops and implements written policies and procedures for the preparation of quarterly financial reports.

Ensure that the appropriate Hogar Rosanna officials receive training in the financial management and administration of DOJ grants and fraud awareness.

Require Hogar Rosanna to enhance its timesheet-related policies to include adequate controls to ensure the timesheets correctly reflect the hours worked by employees and provide the necessary support that charges are accurate, allowable, and properly documented.

Ensure that Hogar Rosanna incorporates procedures for proper use of its invoice forms within its financial policies to help ensure that federal funds are properly safeguarded.