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  2. Recommendations
  • Resolved
    Drug Enforcement Administration
    Review its rehire policies and procedures to ensure that the DEA has clear and consistent practices when rehiring former employees for its four core series positions.
  • Resolved
    Drug Enforcement Administration
    Implement controls to ensure that the polygraph Report of Investigation is being prepared accurately and properly reviewed by the Polygraph Unit.
  • Resolved
    Federal Bureau of Prisons
    Ensure that FCI Lewisburg Executive Leadership and the Central Office's Human Resources Management Division discuss the staffing projection tool methodology and how it compares with FCI Lewisburg Executive Leadership's understanding of its current and potential future mission needs to ensure greater alignment between stakeholder staffing projections.
  • Resolved
    Federal Bureau of Prisons
    Ensure that the Health Services Division (Central and/or Regional Office) reviews medication discontinuation practices at FCI Lewisburg and other holdover facilities, including the discontinuation of antidepressants without a clinical encounter, to determine whether such practices are consistent with BOP clinical guidance. If the Health Services Division determines that such practices are inconsistent with BOP clinical guidance, it should work collaboratively with FCI Lewisburg clinicians to identify practical solutions to increase the frequency with which clinicians conduct a clinical encounter with holdover inmates in advance of such decisions so that clinicians can collect complete information about an inmate's condition and the inmate is informed of such decisions and aware of the potential risks associated with medication discontinuation.
  • Resolved
    Federal Bureau of Prisons
    Ensure FCI Lewisburg's compliance with existing Central Office guidance for certain employees to carry a cut-down tool when on duty.
  • Resolved
    United States Marshals Service
    (U) Establish requirements for regularly soliciting input from judges eligible to participate in the HIDS program, evaluating the judges' input, and assessing the feasibility of implementing changes that will increase HIDS program enrollment and help ensure current participants remain enrolled in the program.
  • Resolved
    United States Marshals Service
    (U) Track alarm monitoring participation rates, consider feedback from judges about why they choose not to obtain monitoring services, and make any necessary changes to the HIDS program to maximize the number of judges electing to include alarm monitoring in their HIDS configuration.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation creates and implements written policies and procedures with the necessary guidance to assist staff in preparing accurate progress reports.
  • Resolved
    Office on Violence Against Women
    Ensure the Mi'kmaq Nation creates and implements written policies and procedures with the necessary guidance to assist staff in preparing accurate progress reports.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation confirms that the missing required checks on current employees who may work with minors have been conducted and are documented, to include searches of public sex
    offender and child abuse websites/registries and updated checks on employees who have been employed longer than 5 years.
  • Resolved
    Office on Violence Against Women
    Ensure the Mi'kmaq Nation confirms that the missing required checks on current employees who may work with minors have been conducted and are documented, to include searches of public sex
    offender and child abuse websites/registries and updated checks on employees who have been employed longer than 5 years.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation trains staff on adhering to the established policies and procedures related to the Determination of Suitability special condition and retains documentation of the required checks.
  • Resolved
    Office on Violence Against Women
    Ensure the Mi'kmaq Nation trains staff on adhering to the established policies and procedures related to the Determination of Suitability special condition and retains documentation of the required checks.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation improves its written policies and procedures to instruct staff on how to calculate indirect costs using the correct base and how to retain appropriate supporting documentation.
  • Resolved
    Office on Violence Against Women
    Ensure the Mi'kmaq Nation improves its written policies and procedures to instruct staff on how to calculate indirect costs using the correct base and how to retain appropriate supporting documentation.
  • Resolved
    Office of Justice Programs
    $6,898
    Remedy the unsupported indirect costs of $6,189 in the 2018-VO-GX-0125 grant and $709 in the 2020-JP-FX-0007 grant, totaling $6,898.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation creates written policies and procedures on how to properly support allocated personnel and fringe benefit costs using records that reflect actual time spent among specific activities or cost objectives.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation improves and implements written policies and procedures for maintaining proper property records and conducting required physical inventory on equipment
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation adds existing equipment into the improved property management system.
  • Resolved
    Office of Justice Programs
    $9,169
    Remedy the $9,169 of unallowable personnel costs.
  • Resolved
    Office of Justice Programs
    $8,176
    Remedy the $8,176 of unallowable indirect costs that exceeded the budgeted amount.
  • Resolved
    Office of Justice Programs
    Ensure the Mi'kmaq Nation revises its procedures for grant budget monitoring performed by program directors and provide program directors a tool that helps them compare cumulative expenditures to their budgets.
  • Resolved
    Office of Justice Programs
    $4,349
    Remedy the $4,349 in unsupported questioned costs related to excess cash-on-hand.
  • Resolved
    Other Component
    Work with the relevant components to better align metrics across the Department and to determine what metrics for the ransomware threat, including metrics tracking disruption efforts, are most impactful, and which demonstrate the effectiveness of its actions to combat the ransomware threat.
  • Resolved
    Other Component
    Assess the U.S. Attorneys' Offices (USAO) implementation of the deconfliction policy, for ransomware cases, to ensure that federal prosecutors have a consistent understanding of the policy and comply with its requirements.
  • Resolved
    Federal Bureau of Investigation
    The FBI devise and implement a plan to ensure that it meets all of the requirements of the e-Recording Policy.
  • Resolved
    Federal Bureau of Investigation
    The ATF, DEA, FBI, and USMS provide their personnel refresher training on the e-Recording Policy, including the policy's allowable exceptions to recording.
  • Resolved
    Federal Bureau of Investigation
    Determine how to appropriately remedy its management and use of an improper personal services contract.
  • Resolved
    Federal Bureau of Investigation
    Evaluate the lapses that occurred in the FBI's management and oversight of this contract. This evaluation should include determining the best course of action for resolving the $4,928 payment discrepancy, while taking into consideration Contractor-1 receiving less than the firm-fixed-price amount on the relevant task orders. In addition, the FBI should analyze prior OIG reported contract issues to determine if additional action is needed to enhance the FBI's contracting practices due to similar issues occurring in this contract.
  • Resolved
    Federal Bureau of Investigation
    Develop and implement a method to monitor FBI employees' compliance with mandatory reporting of suspected child abuse for an appropriate amount of time following the implementation of its updated policy and take appropriate remedial action in instances of non-compliance.